accommodation

Accommodation BOOKINGS CLOSE

FRIDAY 3 April 2026

PLEASE NOTE THE NEW BOOKING PROCESS FOR ACCOMMODATION

ESA Seminar 2026 is adopting a new accommodation booking system called Groups 360, which is external to the registration system. This new booking process will provide delegates with greater flexibility to add extra nights, breakfast offerings as well as including any hotel loyalty programs. Simply access the link below and follow these steps:

  • Enter your preferred dates and number of guests and hit ‘Search’

  • This will then display the accommodation options that are available to you

  • Select your preferred hotel and follow the prompts

  • Once you’ve selected your room type you will be directed to the payment page, where your booking will be secured after payment

The seminar has secured rooms at Rydges Melbourne and Voco Melbourne Central at special discounted rates.

Rooms rates offered via the seminar website are guaranteed the best rates up until 35 days before the start of the conference. After this date, the hotel may modify Best Available Rates for individual bookings at any given time according to current market conditions.

Accommodation cancellations and changes

  • All bookings adjustments must be made through this booking portal.

  • Bookings can be made and adjusted without penalty, until FRIDAY 3 APRIL 2026

  • Bookings cancelled after FRIDAY 3 APRIL 2026, will be charged the full price of the total accommodation booked

If you have any enquiries regarding your booking, please contact the hotel directly.

QT Gold Coast

Open the door to your personal paradise. Where good times and downtime collide in a perpetual state of bliss. Follow the high tide or lay low, you choose your moment to shine. Plenty plush with Queenslander character, you’ll feel right at home in the comfort of this splash pad. Playful pops of colour and chic vintage vibes, the quintessential culture of the Coast is alive and well inside. So come on in, the air is salty and the design is fine.

Address: 7 Staghorn Ave, Surfers Paradise QLD 4217

Distance to Conference Venue: onsite

Check-in: 3:00 PM Check-out: 11:00 AM

Onsite Breakfast: $30/person/day

Star Rating: 5 Stars

Parking: Undercover parking is available to attendees at $30.00 per 24 hours, subject to availability.

Wi-Fi: Free WiFi to all guests.

Facilities: restaurant, bar, swimming pool, gym, day spa, 24 hour reception

  • QT King

    $279

    Read More

    Where good times and downtime collide. Rise refreshed for another sun-kissed day. Robed in Missoni, locks waved with Dyson, pamper yourself with Kevin Murphy amenities. Or kick back with complimentary Nespresso and T2, and settle in for uninterrupted views of the great blue yonder. When the day is done, doze in the folds of a king-sized QT Dream Bed.

    - Dyson Supersonic™ hair dryer

    - Dyson Corrale™ straightener available on request

    - Kevin Murphy amenities

    - Workspace

    - Minibar

    - Room Service by QT

    - Complimentary WiFi

  • QT Cabin

    $429

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    More than meets the eye, your cosy cabin is filled with QT’s signature splendour. Designed for discerning creatures of comfort, here it’s all soft textures and lived-in linen luxury. Unplug, without the distraction of television where layers of pattern and colour connect barefoot indulgence to the blissful outdoor oasis. From switching off to oh it’s on.

    qtQT Cabins are packed with luxe amenities from around the neighbourhood; Bedding from I Love Linen in Burleigh, Saya Skincare amenities from Noosa, Drift Candles from Currumbin and Harvest Clay ceramics crafted in the Gold Coast.

    Inclusions

    - Board games and coffee table books

    - QT Tablets (for Room Service and information on your stay)

    - Dyson Supersonic™ hair dryer

    - Dyson Corrale™ straightener (available on request)

    - Homemade treats (courtesy of QT Chefs with a selection of biscuits and bliss balls complimentary)

  • Accommodation can be booked via an external booking tool, during the registration process. Please note, your room is not confirmed until full pre-payment is received. Full pre-payment for accommodation is due by Friday 3 April 2026. Several payment options are available, see you the payment details on the external booking detail provided by each hotel.

    Accommodation bookings not paid for by Friday 3 April 2026 will be cancelled.

  • If you require additional room nights not already available, please contact request via the external booking tool.

    No further changes are accepted after Friday 3 April 2025.

  • Accommodation booked as part of the conference registration process can be cancelled in full with no penalty, as long as your request to cancel is made by Friday 3 April 2026. All cancellations must be made in writing directly to the hotel

    Within 35 days of the conference, all rooms cancelled or no shows will be charged at the agreed rate for all room nights cancelled.

  • Each guest will be asked for a credit card upon check-in.

Beware of scammers

Due to the amount of publicly available information on conference and institution websites, some committee members and conference speakers are being contacted by third party companies, often from overseas, purporting to be event managers who request to secure accommodation or flight bookings. These requests always ask for financial information or credit card details and will generally be quite pushy in their attempts. Firms claiming to be legitimate accommodation and travel agents for your event, such as Business Travel Management and are not endorsed or authorised by the conference organisers. They are actively trolling event webs and trying to match invited speakers and committees with personal details often found on their own institute websites.

Please note, ASN Events will never ask a third party to retrieve credit card or financial information from you without prior personal arrangement with yourself and an ASN staff member. The only time you will be required to provide financial details, will be for accommodation bookings via the secure external booking tool. All other conference related costs, ASN Events will send through an invoice with remittance details which contains full ASN Letterhead, completed by an ASN Staff member and will always be from an @asnevents.net.au email address.

If for any reason you are unsure of the legitimacy of a requested payment, you should always contact your ASN Events Project Manager, Danae Maniatakis.

We take the protection of the information you provide to us very seriously, including your contact details and any financial information and have instituted secure IT platforms to protect your data.